Join our team!
Volunteer Clerk to the Board of Trustees, VOCES8 Foundation
Reports to: Chair of the Board
Location: Hybrid – remote/VOCES8 Centre
Contract: Volunteer
Required commitment: c.1 day per week
Purpose of the Role
To provide high-quality administrative and governance support to the Board of Trustees, ensuring effective operation, compliance with legal obligations and accurate record-keeping. The Clerk will facilitate communication between trustees, the Executive and external stakeholders, aiding transparent and accountable decision-making within the charity.
Key Responsibilities
1. Governance & Compliance
Ensure the Board operates within the legal and regulatory framework set by the Charity Commission and relevant governing documents; update the board on relevant changes.
Advise the Board on constitutional, governance, and procedural matters.
Advise on the Board’s legal duties (e.g. data protection, equality, safeguarding).
Support the charity in upholding high standards of governance and trustee accountability.
2. Meetings Administration
Using electronic means and board management applications, organise and coordinate Board and sub-committee meetings (Finance & Risk, Governance, Policies, Remuneration).
Prepare and distribute agendas, board papers, and relevant documentation in advance.
Take accurate minutes of meetings and maintain records of attendance and decisions.
Manage administrative processes (e.g. elections, appointments, conflicts of interest).
Liaise between Board committees to ensure cross-committee actions are coordinated and delivered
3. Trustee Support
Assist with trustee recruitment and induction.
Advise on skills audit and trustee evaluation. Signpost trustees to training, guidance and resources as appropriate.
Maintain an up-to-date register of trustees’ interests, appointments, and declarations.
Support the board in developing a culture of challenge and continuous improvement.
4. Record-Keeping & Administration
Assist the Executive in maintaining and updating statutory records and governance documents (e.g. Articles of Association, Annual Report, policies).
Support the Executive in meeting statutory filing requirements with the Charity Commission and Companies House.
5. Liaison and Communication
Assist the Board and Executive team to foster constructive and transparent communication, reinforcing a unified leadership approach.
Support Trustees and the Executive in ensuring that decisions and actions are shared effectively to enable coordinated progress.
Uphold confidentiality and professionalism in all matters.
Person Specification
Essential:
Strong understanding of charity governance and legal requirements.
Excellent administrative and organisational skills.
Proven experience of taking minutes and preparing board papers.
High level of discretion and ability to maintain confidentiality.
Excellent written and verbal communication skills.
Ability to work independently and manage multiple priorities.
Desirable:
Previous experience as a clerk, company secretary, or governance professional.
Knowledge of Charity Commission and Companies House requirements.
Experience supporting or working with trustees or senior leadership teams.
Familiarity with digital meeting platforms (e.g. Zoom, Microsoft Teams).
Terms and Conditions
The role will involve at least four evening meetings a year.
The postholder must uphold the values and mission of the charity.
Subject to satisfactory DBS check.
How to apply
Send your CV, with a covering letter outlining your suitability for the role, to recruitment@voces8.foundation.
Closing date for applications
12pm on Friday 6 February 2026
Farewell Ella - New VOCES8 Soprano auditions
We are sad to announce that Ella will be leaving VOCES8 next season. Ella says: ”My heartfelt thanks to all the incredible people I’ve had the privilege of meeting through this adventure and to my dear colleagues in VOCES8, as well as in the VOCES8 Foundation. I now look forward to continuing my professional journey in Sweden, and to spending more time with my family.” We thank Ella for the contributions she has made during her time with us, and we wish her every happiness and success in the next chapter.
We are now welcoming applications from sopranos. More information on the post and auditions is on button below